Sunday, March 8, 2015

March 8 2015 Upgrade Release Notes

Virtual Publisher

  • New split spread option added: Spread ads can now be automatically split when the advertiser approves the file. This both reduces unnecessary splits and allows publishers greater control over when spread advertisements are split.
  • New custom insert system: Allows for creation of inserts which can have custom sized pages. Each page can be a different dimension in the insert.
  • New feature allows archival of editorials: You can now archive and unarchive editorials from the editorials list view. This is helpful if you do not wish to remove an editorial but no longer wish to see it. 
  • New option to approve whole editorial: We've added a new option which allows publishers to approve the whole editorial for a specific approval cycle.
  • New spreads detail view: This view allows publishers to view and make notes while viewing spreads in the VP plan view. Please note this is the first version of this feature and more features surrounding it are coming soon.
  • Now supporting Adobe Indesign CC plugins: All 3 new plugins are now available for download in the site download area.    
  • New option to invite non-users to view VP Magazine viewer: This option now allows non-users to view the actively planned VP magazine through a private email link invite. 
  • New Page Menu option to Swap Pages: This new VP feature allows publishers to "swap" all of the content on one page with another page. This includes all notes and details on the pages.
  • Users can now see and make comments on the whole plan: This feature can be turned on in the user's plan display settings view. 
  • New action to remove placed ads: This new action can be seen in the VP plan items list. This allows you to select and remove items directly from the plan and place them back in the clipboard. 
  • New advanced action to copy plan editorial data to different publications. You can now copy editorials from one plan to another in the advanced actions menu.
  • Notes can now be seen in the editorial details view.
  • New option to force unlock read only plans. You must have "Only one user can edit the plan at a time" turned on for this to be visible.


  • New split spread option added: Spread ads can now be automatically split when the advertiser approves the file. This both reduces unnecessary splits and allows publishers greater control over when spread advertisements are split.
  • New gridded laser PDF proof feature: The new gridded laser proof system allows you to create customized gridded laser proofs directly from SendMyAd. The gridded laser can include any variable of your required marks and image files, and can be automatically renamed and sent to your destination of choice. To learn more about our gridded laser feature please contact your sales rep for a demo today.
  • New CT/Vector PDF feature: The new CT/Vector PDF feature can automatically create CT/Vector PDF versions of your ads for tablet workflows.  These files can be can be automatically renamed and sent to your destination of choice. To learn more about our CT/Vector PDF feature please contact your sales rep for a demo today.
  • Custom Revision Limits for advertisers: If you have some advertisers who send multiple file revisions and you are ok with them sending more but do not want them to hit the imposed revision limit, you can now browse to your advertiser's details and increase their revision limit permanently. This can reduce frustration by some advertisers who send many revisions on a monthly basis.
  • New additions to the customers list view: You can now see both advertiser users and the companies they work for. The new company details view also allows you to see exactly how many print ads the company has sent to you and which publications they are sending to.
  • Languages & Units can now be associated with a branded domain: Publishers who have multiple branded domains in SMA can now associate a specific language with that domain.
  • New bulk ad reservation creation system: This new option allows publishers to import multiple ad reservations to SMA through a CSV import. If you are interested in this feature please contact us as it must be first turned on.
  • New data items available in the ad invitation and request email templates: We've added 4 new data variables in the email templates "Full Ad Size Label","Short Ad Size Label","Ad Size Trim","Ad Size Bleed" and "Ad Size Safety".
  • New data items available in zip downloader: Several new variables added to the zipbundler downloader system. You can manage the downloaded name in your company profile settings area.

SendMyAd Tablet Ads

  • New option to turn off EFT Tablet ads: This is helpful if you do not wish to receive EFT tablet ads.
  • New option to set a different materials contact for tablet ads: You can see this new option in the publication setup if you have the tablet ads feature.
  • Tablet ad sizes can now be custom sorted just as print ad sizes could be.

SendMyAd Digital Ads

  •  New ability to create ad reservations for Digital Ads: If you have the digital ad portal option, you can now create digital ad reservations.

Minor Features/Updates

  • Ad creator digital receipt added ad size field.
  • "Has Reservations", "Ad Instructions", "Short Description" and "Publisher Info" fields added to custom ad view options.
  • All add form fields now auto focus on the first form item in the list. This saves the user from clicking as much.
  • SMA and VP reports views look the same and are available from the dashboard.

Thursday, January 15, 2015

Upcoming new features in January

We're upgrading SendMyAd and Virtual Publisher on Sunday, January 18th with a redesigned interface and many new features and fixes.

Read our newsletter for details.

Thursday, October 30, 2014

Virtual Publisher Niche Media Webinar

This week Niche Media and Blanchard Systems came together to show users how they use Virtual Publisher to plan and produce their magazines.

Monday, October 27, 2014

October 27 2014 Upgrade

Virtual Publisher

  • Official Editorial Page Manager Plugin Release 1.0
  • Redesigned clipboard to make more visual space.
  • New highly customizable clipboard tables, including custom field widths and sticky field headers.
  • New option to default to "All Pages" in book plan view user preferences.  
  • "Inserts in wrong position" message improved to simplify the process of finding problematic inserts.
  • Revision number can now be seen in the editorial thumb list view.
  • When last publisher approval is done to the last page of an editorial file, the parent editorial will automatically be set to complete.
  • When dragging editorials which are less than one page on top of one another, the option to swap editorials will now appear.
  • Added option to bulk lock and unlock multiple editorials coverage at one time. This can be seen in the editorials list action menu.
  • Better color pickers in many areas of the site. New color picker makes use of a smaller specific set of colors. This makes colors easier to assign and remember.
  • New footer in book plan view make information easier to read.
  • Book plan pagination system moved into new footer at bottom for better screen use.
  • New pdf/jpg icon on page revisions helps users see if their revision is a jpg or pdf.
  • New book plan filters added to see Editorials Only or Ads Only.
  • Position tag placement rules can now be setup to warn the user instead of rejecting. Previously only rejecting the move was an option.
  • Ladder view now supports adding plan comments for manual tracking of plan changes.
  • New option in publisher settings added to auto highlight swapped ads. This can be useful for seeing which ads have been recently swapped.


  • New Ad creator feature. Added ability for publisher to control frame stroke width and background color of uploaded ad creator templates.
  • New option allows publishers to change the default recommended action for files which failed trim. Previously the only suggested action for advertisers was to trim the file using the online trim tool. It is now possible to set the recommendation to "Auto Center", "Trim" or "Make No Suggestion".


  • Snapshot plan now accounts for inserts and gatefolds, this was causing some snapshots to be clipped off at the bottom.
  • Fixed Virtual Publisher display bug when section runs to left page of signature split in plan view.
  • An ad's running issues can no longer be edited after an ad is complete.
  • Fixed plan snapshot bugs.

Thursday, September 4, 2014

September 2nd Upgrade


  • New ability to control gutter safety values on spread ad specifications.
  • New ability to create and manage digital ad reservations. Just like print ads, digital ads can now be reserved through the "Reserve an Insertion" menu option.
  • New SMA Billing dashboard for publishers. New view shows publisher present ad past bill details. Proper rights are required to view this.
  • New Master approval option allows some approvals to override all others. This can be seen as a new checkbox in the approval forms.

Virtual Publisher

  • New option to allow only one user to edit plans at a time. This new option can be turned on in the company profile and allows only one user to edit a plan at a time.
  • New advanced vp page view allows for better revision comparison and more content accurate zooming.
  • New option to add 2 or more empty pages to any portion of a virtual publisher plan. 
  • Status view option added to magazine browser based viewer.
  • Added new folio label type which can auto fill all empty labels.
  • Added ability to drag files from desktop directly to VP editorial pages while in editorial details view.
  • Added more help descriptions to ad import form including display of how field selectors work.
  • Editorial history details are now more accurate and show more information.
  • New VP production report shows production related plan data.
  • New options added to inserts to count them as editorial or ad. These numbers are now reflected as true coverage counts in the plan.
  • Paging buttons added to the following list views: Tablet Ads, Digital ad campaigns, VP Images, Users list
  • Added new editorial shapes to match all available ad spec shapes.
  • Added new option to ad pickup import problem screen to convert the current ad to a new ad. This will allow ads which have multiple pickup options to be converted to a new ad as needed.
  • Read only VP plans now allow read only viewing of page details.
  • New editorial thumbs list view makes it easier to see editorial pages. 
  • New option to manually adjust ad and edit percentage coverages. This allows publisher to alter the reported ad and editorial numbers, so they can be printed in the reports.
  • Inserts can now be included in the ad percentage or the editorial percentage on the edit insert form. 
  • Editorial assignment system now accepts a single user or group. Includes new configurable email template.
  • Note borders can now be colored.
  • Publications now support a margin field value. This will apply the supplied margin to all merged pages.
  • Added ability to see VP plan snippet details and rename them.
  • Magazine viewer now supports zooming on pages by double clicking them.
  • New check added in VP book plan to ensure inserts are always at signature breaks. This prevents inserts from accidentally being placed in the wrong position after re-signaturing is done.

General Features

  • Change to notification system interface. All user's notification details can now be seen under the user details view. This now makes it easy to control and see exactly what notifications a user will get.


  • Story reflow fixes. Story flow now supports extremely complex flows.
  • Fixed bug in indesign template ad spec creation, when name had quotes in it.
  • Many fixes in regionalization refreshing
  • Several small fixes to the performance of dropped single and split spreads in VP
  • Fixed bug with run list and plan view not showing inserts positioned on front and back side of book
  • Publisher approvals no longer alert approver for confirmation on screen.
  • When new plans are created in VP, all physical editorial files are no longer copied to the new plan when the plan is a copy. 

Tuesday, July 1, 2014

July 2nd Upgrade


  • New signature features
    • Swap 2 signatures
    • Restack signatures to front of book.
    • New drag and drop re-order of sigs. Just grab the preview bar and start moving.
    • New tool tip on sig preview helps show more details.
    • New click on empty signatures in sig preview to fill.
    • New missing signatured pages count on signature preview area.
  • New "Ad Types" tab added in plan details view.
    • Option to colorize items by ad type and count ad types by "paid for"
    • New production report which counts ad type details.
  • New snippets bin area tab on clipboard allows selection of items to be placed in a temporary holding bin for moving
  • New pagination setup for vp pages. All pages are now broken into 100 page sections. Users can still see all pages by selecting the "All" option. This speeds large plans up and reduces scrolling. Users may also choose to change the amount of pages per screen in the plan settings area.
  • New ads expiring report shows ads expiring over next 90 days.
  • New ability to remove un-transfered or erroneous deliveries from the VP delivery list view.
  • New report visible after CVS ad list import which shows a list of unaffected ads in the issue. 
  • New options added on CSV ad import
    • New pickup treatment options:
      • Skip adding pickups, create new ads.
      • Always use first pickup found even if there are more than one found.
      • If 2 or more pickups are found for one ad create a temporary ad. This new option creates a temporary ad with the label PICKUP PROBLEM. This ad, when selected will show a new interface allowing the user to choose which ad is supposed to be the pickup.
    • Ad types are now supported on the CSV import
    • Advertiser emails are now supported on the CSV import
    • Agency emails are now supported on the CSV import
  • Many enhancements to prevent crashing of the ipad magazine viewer.
  • New option in ad creator templates to reorder data labels on form.
  • New advanced plan action to scan plan for errors in advanced plan actions. This will inform the user of several different potential problems with the plan.
  • New ability to select / unselect all ad spec delivery destinations for a single publication in the ad specification delivery filters area. 
  • New SendMyAd digital ad reservations system.

Monday, June 16, 2014

June 17th Upgrade

(Minor Release)

This release of the software was a quick follow up to the June 2nd release and contains mostly speedups and fixes to existing issues.


Virtual Publisher

Features / Fixes

  • Ads which are placed in inserts now show as "placed in insert", in the clipboard parent plan's clipboard.
  • Multiple plan speed ups, dragging and dropping should be more responsive.
  • Fixed bug where items that were shifted off end of big disappeared.
  • New filter drop down added in VP plan history view allows users to see better historical information.
  • Added more information to plans which are locked due to missing info.
  • Fixed bug where inserts were locked when promoting plan to production.
  • Added warning about signatures which reference color profiles that have been removed.
  • Description field added to edit insert forms.
  • Can now download previous image revisions.
  • Can now see all historical work items when toggling image revisions.
  • Added ability to remove previous image revision


Features / Fixes

  • Ad creator help fields now support html and html links.